Samunderclubflorida

Following is the list of various meetings held. Please click on the date for details

A meeting of the Executive Committee (EC) members of the “Samunder Club” was duly called and successfully held on Sunday May 16, 2010 at the Hillcrest Golf and Country Club, Hollywood, The meeting commenced at 14:15 PM.

Present at the meeting were Jang Jit Singh Yadav, Ravi Mehta, Sumant Bhalla, Rajeev Handa, Neville Dias and Atul Pachori (new EC nominee)

With the approval of all Executive Members present, Mr. Dias acted as chairperson of the meeting and recorded the minutes. The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

The nominations for new EC members were received and since we had eight new members who contested the elections for nine available positions all eight were elected as new EC members:

Neville Dias who completes his term as President will not be contesting the elections this year. At the next meeting where both newly elected and past EC members will be invited to attend, the election for the officers will take place. Neville Dias, the current President will continue in his role as President until his official handover which takes place during the annual dinner event.

Last balance as reported by TK Singh was $ 2340. This balance however, does not reflect the monies due to Manohar Mahajan from the last picnic.

Atul Pachori a newly elected EC member will look into pricing and activity options for a future social event.

The EC plans to continue this activity and will combine it with a wine tasting event organized by Sam Bhalla. The topics for the technical meeting have not been decided.

We are happy to announce that Ivor Cutinho has rejoined us. We also have two new members Jayachandran Karumathi and Rajiv Verma. The EC welcomes the new members and look forward to their participation in future events.

The new EC will take responsibility for managing this activity. Rajeev Handa will update Nitin Vaidya on this process.

A General Body meeting of the “Samunder Club” was duly called and successfully held on Sunday January 17, 2010 at 7701 SW 118th Street, Miami, Fl 33156, commencing at 1945 hours.

Present at the meeting were Jang Jit Singh Yadav, Satinder Baveja, Jotinder Rana, Joji Singh, Ravi Mehta, Kanwaljit Singh, Sumant Bhalla, Rajeev Handa, P.K Sang, M. Mahajan, N. Thapar and Neville Dias.

With the approval of all Executive Members and other members present, Mr. Dias acted as chairperson of the meeting and Kanwaljit Singh (Jolly) acted as secretary and recorded the minutes. The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

An Election Committee consisting of two EC members Ravi Mehta and Joji Singh and a member from the general membership G. Lehal will arrange, manage & conduct the general membership voting process in April. Six of the nine current Officers and Council Members will be completing their second consecutive terms and new EC members will be elected by June 2010 when the current term of these EC members will end.

The following SCOF members have indicated their interest in contesting as new Executive Council members:

bb) Expenses and monies received for the last Diwali function reported as follows

Some checks were handed over to Joji Singh related to the function and also the 2009-2010 dues from a new member Rajesh Arinodi. Joji will deposit these checks and provide latest bank statements to TK Singh. Jolly to work with TK Singh and provide updated account to date.

Tentatively planned for March 6’ 2010. Joji Singh nominated as EC person in charge and he will be supported by two members M. Mahajan and N. Thapar. This team will keep EC informed and updated to inform members accordingly. Funds allocated for the picnic around $ 300-400.

No further commitment in this area except that this will be decided at the next meeting.

P. Tandon and Martin Castellino have decided not to renew their membership. New members inducted in 2009 were L. Sequeira and R. Arinodi. A proposal was floated to go out to other Indian marine personnel living in other cities in the United States where no maritime club currently exist and to see if we could ask them to join the Samunder Club of Florida. This will be done by members on a personal level.

As in previous years this continues to be a challenge to put together as members are not very forthcoming with materials needed for the annual newsletter. The newsletter committee will continue to work through this challenge.

The Samunder Club “Pirates” will participate in the 2010 TFC tournament and defend their runners-up medal. A follow up request will be sent to all SCOF members to fulfill the team requirements of 16 players but not less than eleven failing which SCOF will reach out and select players from a pool of non-SCOF players to make up the playing eleven. $ 500 has been approved for the tournament dues.

All items on the agenda having been discussed, General Body meeting was adjourned at 2045 hrs.

A meeting of the Executive Members of the “Samunder Club” was duly called and successfully held on Saturday August 1, 2009 at the Hillcrest Golf and Country Club, Hollywood, commencing at 11:30 hours.

Present at the meeting were Jang Jit Singh Yadav, Satinder Baveja, Jotinder Rana, Joji Singh, Ravi Mehta, Kanwaljit Singh, and Neville Dias.

With the approval of all Executive Members present, Mr. Dias acted as chairperson of the meeting and Kanwaljit Singh (Jolly) acted as secretary and recorded the minutes. The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

aa) Bharat Madan’s resignation has been officially accepted. The EC sincerely thanks Mr. Madan for all his hard work and dedication in keeping the accounts updated. T.K. Singh has agreed to takeover as Treasurer from Bharat Madan. Bharat Madan handed over all accounts and documents to Jolly. Unfortunately T.K Singh could not attend the meeting due to personal reasons. The EC has formally appointed T.K. Singh as Treasurer and congratulates him on his new position. The Secretary has been instructed to have T.K’s signature affixed to the Club’s bank account and to remove Bharat Madan’s signature from the same. Arrangements will be made to handover all documents to TK.

bb) The Secretary reported the current Club’s balance as of August 1’2009 was $ 1212. The EC reviewed the list of SCOF members and decided to deny future membership to those persons who have not paid their annual dues. The following persons will be removed:

dd) Next annual picnic: Joji reported that he found it extremely difficult to obtain an appropriate size shelter on the required dates for the picnic. The weather also was uncooperative due to the frequent afternoon thunderstorms and the heat intensity was quite high. It was decided to look at indoor recreational activities instead of the picnic. Neville reported that he was looking at Bowling as an option and the EC has agreed to proceed in this direction. Neville will provide subsequent updates to the EC to finalize the event. Budget for this event has been tentatively approved and it will be free of cost to all members. As soon as dates are finalized for the Bowling event an e-mail will be sent to all SCOF members. The EC also decided to extend the event by inviting member for lunch at an agreed upon location. This activity is optional and the cost for lunch will have to be borne by each member. Locations options for the lunch are:

· Topics and presenters not confirmed – Antoine Gurrey (Carnival) Fuel Economy
Ravi Mehta—Vessel General Permit,

ff) Banner: It was reported that Vinod was able to get a new banner. Vinod to inform cost so that it can be reimbursed.

gg) Annual Dinner Event: Tentative Oct. 24^th or on one of following weeks. Person in Charge: Joji Singh. Joji will be well supported by Jotinder Rana, Satinder Baveja (past expert organizers). Budget for the event around $ 3500. Joji will keep EC updated of his plans. Once finalized an e-mail will be circulated to SCOF members providing details.

hh) Annual Membership Dues: JJS Yadav has sent an e-mail to all members requesting them to send in their annual membership dues. The EC were disappointed that routine follow up is required to have members send in their dues and request that each member be proactive in this aspect.

ii) Newsletter: In order to have the newsletter ready by the annual dinner event, Jolly has requested the EC and SCOF members to send in their contributions as soon as possible. A considerable effort is required to put this professional newsletter together and it would help if media materials come early rather than late.

jj) Next EC meeting is tentatively scheduled for end Nov ’09 to plan for the New Year.

All items on the agenda having been discussed, EC meet was adjourned at 1315 hrs.

MINUTES OF MEETING OF THE EXECUTIVE MEMBERS OF THE “SAMUNDER CLUB OF FLORIDA, INC.”

A meeting of the Executive Members of the “Samunder Club” was duly called and successfully held on Saturday April 25, 2009 at the Palmetto Golf Club, Miami, commencing at 11:30 hours.

Present at the meeting were Jang Jit Singh Yadav, Satinder Baveja, Jotinder Rana, Joji Singh, Ravi Mehta, Rajiv Handa, and Neville Dias.

With the approval of all Executive Members present, Mr. Dias acted as chairperson of the meeting and Satinder Baveja acted as secretary on behalf of Kanwaljit Singh (Jolly) and recorded the minutes.

The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

aa) There was no success in obtaining a volunteer for the position of Treasurer that is being held by Bharat Madan. Bharat had indicated that due to his job schedules he will not be able to handle this responsibility. No successor was decided, but Rajeev Handa stated that he would speak to Tarkeshwar Singh.

bb) Action item from last meeting - Treasurer to prepare most updated account statement and will forward the same to the Secretary as part of handover. Statement should also include the following:

Since Secretary was not present at this meeting latest accounts were not presented. It was decided that Jolly to provide latest accounts and inform the Treasurer to keep all Club’s accounts and documents ready for handover.

It was decided that E-Mail will be sent to members who have not paid their dues. Attempts will be made to contact members who have not paid their dues. If member does not pay his dues after these efforts, then, his name will be removed from the Club membership.

cc) Website issues: Vinod Gulati is doing an excellent job keeping the website updated after having spent considerable time and effort in providing a new look to the website. It was decided that, Vinod should be allowed to continue updating the website with news on events. For any content which is personal, Vinod will discuss with Ravi. If any Club member has any objection to the content of the website, the issue should be forwarded to Ravi who is EC in charge of web content.

dd) It was decided to change the Club’s Official address and mailing address for all official correspondence to the following:

Joji Singh has volunteered to monitor mail traffic and manage this function for the Samunder Club. Subsequent to the meeting, Jolly indicated that since he has just filed the annual report and has changed the Clubs’ address to his private residence address. He is not sure whether he can change the Club’s address this year, but he also stated that it is possible to change the mailing address.

ee) Next annual picnic: No picnic was held this past quarter because of the Cricket-Picnic event that was organized by the “The Friendship Cup” on March 14. A number of SCOF members attended this meeting but since this was tied to the cricket event it was decided that we should have another picnic for the general members around the early weekends in June. Tentative plans as follows:

· Location to be decided – options (John U. Lloyd Park (Fort Lauderdale), Bill Baggs Park (Miami), Oleta River (Miami)

It was decided to rename this meeting to Networking Cocktails to reflect the general interest of the members.

gg) Banner: The existing “SCOF” banner is in poor condition and a replacement needs to be ordered. JJS Yadav will send an E-mail to Vinod Gulati who is in India to obtain a new banner from India.

hh) Next EC meeting is tentatively scheduled for 3^rd July’09 which would allow us to schedule the next meeting around mid September to plan for the annual October event. .

All items on the agenda having been discussed, EC meet was adjourned at 1315 hrs.

A meeting of the Executive Members of the "Samunder Club" was duly called and successfully held on Saturday January 3, 2008 (2009) at the Hillcrest Golf and Country Club, Hollywood, commencing at 11:00 hours.

Present at the meeting were Jang Jit Singh Yadav, Kanwaljit Singh, Joji Singh, Ravi Mehta, Rajiv Handa, and Neville Dias.

With the approval of all Executive Members present, Mr. Dias acted as chairperson of the meeting and Mr. Kanwaljit Singh acted as secretary and recorded the minutes.

The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

On motions duly made and seconded, it was voted and approved that -

An E-mail will be sent to all members requesting a member to volunteer for the position of Treasurer that will be vacated by Bharat Madan (current Treasurer). (Notes outside minutes: Kersi Engineer, T.K Singh or Peter Lobo will be approached.)

Treasurer to prepare most updated account statement and will forward the same to the Secretary as part of handover. Statement should also include the following:

Current membership account status

E-Mail will be sent to members who have not paid their dues.

Jotinder Rana to provide bills of the last annual function for filing and record-keeping.

Website issues:

Website will be updated approx. 4 times a year after major events.

Ravi Mehta – In charge of EC website sub-committee mainly for authorizing content that will be posted.

Ravi will select the rest of the website team for content uploading from SCOF members. Neeraj Thapar and Vinod Gulati to assist as web administrators.

Immediate goal is to get the website updated to be current.

Mr. Yadav will update crew list for inclusion in the updated website.

Next annual picnic:

Planned for Jan. 25 (tentative dependent on availability of picnic location). Location to be confirmed – likely options – C.B Smith Park on Pembroke Pines.

Joji Singh – Person in Charge will select his team (Vinod, Rajeev, and Neville will assist)

Joji will evaluate different options for picnic – members confirm their attendance or members bring an agreed dish or members pay prior to picnic for better planning.

(We need to avoid the situation where at the last HOLI picnic at Oleta Park participation was confirmed by a number of members, food catered for, and in the end a number of members did not show up.)

Cost per member family - US $ 20 and $ 5 per guest.

Joji will explore all options and confirm proceedings to EC members.

HOLI/MARITIME DAY Event

Planned for April 5 (tentative dependent on availability of picnic location). Location to be confirmed – likely options – C.B Smith Park on Pembroke Pines.

Rajeev Handa – Person in Charge will select his team ( Kanwaljit, Mr.. Yadav will assist)

Rajeev will evaluate different options for picnic – members confirm their attendance or members bring an agreed dish or members pay prior to picnic for better planning.

Cost per member family - US $ 20 and $ 5 per guest.

Rajeev will explore all options and confirm proceedings to EC members.

Technical Meet/Cocktails

Ravi Mehta – Person in Charge

2 Technical Meet/Cocktails per calendar year (one in May and the other sometime in later half of the year)

Possible topics – to be confirmed and provided by Ravi.

Sporting Events:

To organize two sporting events namely cricket and golf and invite guest from other organizations to participate in these events.

Kanwaljit – Person in Charge (Neville, Sudeep Bhattia will assist)

Member Sponsors:

To review existing guidelines that would allow for members to place their company information on the website. This would apply to members who own their companies and not to those that work for a company. To be further discussed and re-evaluated.

Next EC meet is scheduled for 13th March'09 which would give sufficient time for planning the April event.

All members are requested to continue efforts in inducting new members, which need to be associated with the Shipping business (i.e. need not have sailed) & must be of Indian origin.

Accounts were not sighted at this time & will be forwarded by the Secretary, as were not forwarded by the treasurer.

All items on the agenda having been discussed, EC meet was adjourned at 1315 hrs.

( ----------------------------- ) (---------------------------)

Neville Dias Kanwaljit singh

Chair Person Club Secretary

A Founding meeting of the executive Members of the “Samunder Club” was duly called and held on Sunday June 25, 2006 at the Hillcrest Golf and Country Club, Hollywood commencing at 14:30 hours.

Present at the meeting, Mr. J.J.S. Yadav, Mr. Vinod Gulati, Mr. Kanwaljit Singh, Mr. Rajiv Handa, Mr. Ravi Metha, Capt. G. S. Minhas. Also Present at the meeting was Mrs. Sangeeta Handa as an observer.

With the approval of all Executive Members present, Mr. Yadav acted as chairperson of the meeting and Mr. Kanwaljit Singh acted as secretary and recorded the minutes.

The chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

bb) the club would be properly registered with the Florida division of corporations and the IRS as a “not for profit” organization. Mr. Gulati to get this going as soon as possible.

cc) interim “officers” of the club were elected – Mr. J.J.S. Yadav as president, Mr. Vinod Gulati as vice-president, Mr. Kanwaljit Singh, as secretary / treasurer. The following members were voted to the Executive board – Mr. Rajiv Handa, Mr. Ravi Metha, Capt. G.S. Minhas, Mr. Raghu Menon. New interim executive members Mr. Steve Bhatia and Capt. Satinder Baweja were suggested – subject to their acceptance. Upon their acceptance they to become executive members. The interim officers to serve approximately three (3) months. Elections as per the bye-laws to be held soon thereafter to appoint “full-term” officers – at the next meeting.

ff) It was agreed that a “foundation dinner” function would be scheduled for Saturday October 14th, 2006 to coincide with the Diwali celebrations. This function would be free of any costs to all Members in good standing and their spouses. There would be a charge for children and guests. Charges to be determined at a later date. Mrs. Sangeeta Handa was elected as “Committee Chairperson” in-charge of organization of all aspects of this function – to work closely with Mr. Rajiv Handa and the “officers” of the club.

gg) The next meeting for the executive members was scheduled for Sunday 24th September 2006 – at a location to be determined.

hh) general membership enrollment drive to start with immediate effect – all EC members to participate. Target is at least 50 members. A prospective general membership list was drawn up. Mr. Yadav to formalize this list and circulate amongst EC.

There being no further business to transact at this time, it was voted to adjourn the meeting at 16:00 hrs.

A meeting of the Founders day dinner committee of the “Samunder Club” was duly called and held on Sunday July 23, 2006 at The Palace Restaurant , 1422 state road 84, Davie, Fl 33325 commencing at 13:00 hours.

Present at the meeting, Mr. Rajiv Handa, Mrs. Sangeeta Handa, Mr. Kanwaljit Singh, Mrs. Vandana Kapoor, Mrs. Samira Biswas and Mrs. Manmeet Gulati. Also Present at the meeting was Mrs. Amrita Singh as an observer.

With the approval of all Executive Members present, Mrs. Sangeeta Handa acted as chairperson of the meeting and Mr. Kanwaljit Singh acted as secretary and recorded the minutes.

The chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

aa) The Founders Day Dinner would be held at The Palace Restaurant on October 14, 2006.

cc) It was decided and approved that the club would pay for the dinner and soft alcoholic drinks such as beer and wine. There would be Cash Bar available.

dd) It was decided that the charges for guests would be as follows : Adults $ 25.00 & children below the age of 12 would be $ 15.00 each. The members wishing to invite guests and children to notify Mrs. Sangeeta Handa at least One week in advance and payment to be sent in by check in the name of Samunder Club, to the Secretary, Mr. Kanwaljit Singh.

ee) An advance of $ 500.00 was paid to the Palace for advance booking of the premises for the Dinner.

ff) It was further decided that the costs of hiring a DJ for the evening be explored.

The various programs, DJ etc. during the function to be decided at next meeting, time & date for this meeting to be decided by the Dinner Committee.

There being no further business to transact at this time, it was voted to adjourn the meeting at 15:00 hrs.

A meeting of the Founders day dinner committee of the “Samunder Club” was duly called and held on Sunday August 27, 2006 at 9824 NW 20^th St. Coral Springs, Fl 33071 commencing at 15:00 hours.

Present at the meeting, Mrs. Sangeeta Handa, Mr. Kanwaljit Singh, Mrs. Vandana Kapoor, Mrs. Sameera Biswas , Mrs. Manmeet Gulati, Mrs. Amrita Singh & Mrs. Preeti Baveja.

With the approval of all Members present, Mrs. Sangeeta Handa acted as chairperson of the meeting and Mr. Kanwaljit Singh acted as secretary and recorded the minutes.

The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

aa) It was decided and approved that the club would only pay for the dinner and a Cash Bar would be made available.

bb) It was decided that the charges for guests would be as follows : Adults $ 20.00 & children below the age of 12, $ 10.00 each. Those members wishing to invite guests and children to notify the Secretary, Mr. Kanwaljit Singh with the names (how many adults, how many children) and the payment to be sent in by check in the name of Samunder Club latest by October 1, 2006. Payments to be mailed to Samunder Club, 3191 SW 11^th Street, # 300, Deerfield Beach, FL 33442.

cc) Mrs. Vandana Kapoor, Mrs. Sameera Biswas and Mrs. Amrita Singh were made in charge of procuring the decorations and decorating the Venue for the dinner. A sum of $ 100/- was approved for this purpose.

dd) The booking of a DJ for the evening was confirmed at a cost of $350/- for the entire evening.

ee) A log book would be made available at the entrance and all members must sign in upon entry, with notations for guests and children accompanying them.

There being no further business to transact at this time, it was voted to adjourn the meeting at 17:00 hrs.

A meeting of the executive Members of the “Samunder Club” was duly called and held on Sunday September 24, 2006 at the Hillcrest Golf and Country Club, Hollywood commencing at 14:30 hours.

Present at the meeting, Mr. J.J.S. Yadav, Mr. P.K. Dhar, Mr. Kanwaljit Singh, Capt. Joe Lobo, Mr. Ravi Mehta, Capt. Satinder Baveja.

Mr. Rajiv Handa, Mr. Neeraj Thapar & Mr. Joji Singh duly advised that they were unable to attend the proceedings as they were traveling.

With the approval of all Executive Members present, Mr. Yadav acted as Chairperson of the meeting and Mr. Kanwaljit Singh acted as Secretary and recorded the minutes.

The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

aa) The results of the general elections to the EC were accepted, and the elected members of the EC were welcomed. Elected members being

bb) A vote of thanks was offered to the Interim President Mr. J.J.S. Yadav, Interim Vice President Mr. Vinod Gulati, Secretary/Treasurer Mr. Kanwaljit Singh and members of the Interim EC. Their invaluable service in founding and setting up the club was recognized.

cc) The elections for the posts of President, Vice president and the Secretary/Treasurer of the club were held and the following members were elected :

dd) The Secretary advised the EC that the application for registry of the Club as a “Non Profit” organization had been filed with the IRS and a sum of $ 300.00 had been paid as application fees.

gg) Mr. Neeraj Thapar was named as member in charge of the “Club’s Website”

hh) It was decided a “Personality of the Year” award be instituted from next year to honor one person each year in recognition of outstanding services rendered to promote the status and pride of the Indian Maritime Community in the USA. For this purpose a Special Panel to be set up from within the membership, who would then frame the guidelines for such a selection.

ii) Logo competition and submission of designs dateline was extended to October 12, 2006. Membership is encouraged to take active part in this process.

jj) Members are reminded that the final date for notification for guests and children attending the founders day dinner is October 12, 2006, and members are urged to notify the Secretary in time.

kk) It was decided to organize a Picnic on April 7, 2007 to celebrate India’s Maritime Day/Holi, time and location to be decided at a later date.

ll) Mr. J.J.S.Yadav and Mr. Neeraj Thapar to study and set up a “website policy”.

mm) The following Article would be added to the Club’s By-Laws to satisfy IRS requirements:

ARTICLE 9

DISSOLUTION OF THE CLUB

Upon Dissolution of the Club, the Club’s bank account be closed and any funds remaining are to be distributed evenly amongst the existing membership.

There being no further business to transact at this time, it was voted to adjourn the meeting at 16:00 hrs.

A meeting of the Executive Members of the “Samunder Club” was duly called and held on Saturday JANUARY 27, 2007 at the Hillcrest Golf and Country Club, Hollywood commencing at 14:45 hours.

Present at the meeting, Mr. J.J.S. Yadav, Mr. P.K. Dhar, Mr. Kanwaljit Singh, Capt. Joe Lobo and Mr. Joji Singh, Mr. Rajiv Handa, Mr. Neeraj Thapar , Capt. Satinder Singh and Mr. Ravi Mehta. Mr. Sudeep Singh Bhatia was present at the meeting as an observer.

With the approval of all Executive Members present, Mr. Yadav acted as chairperson of the meeting and Mr. Kanwaljit Singh acted as secretary and recorded the minutes.

The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

aa) The accounts for the year ending 12/31/2006 were presented for review and accepted by the EC.

bb) The appointment of Mr. Gopal Pallichadath as Treasurer of the Club was confirmed for a period of two years commencing from Feb 1, 2007 to run upto January 31, 2009. At which time he may seek reappointment for a further period of two years upon approval of the EC.

cc) Addendum to the Bye Laws of the Club, dealing with the appointment of theTreasurer, his Duties and Responsibilities were discussed and the secretary was instructed to add the addendum to the Bye-Laws. The Secretary was instructed to arrange for Mr. Gopal Pallichadath’s signature to be placed on file with the Bank of America and have Mr. Vinod Gulati’s signature removed therefrom.

dd) Mr. P.K. Dhar, Mr. Joji Singh and Mr. Sudeep Singh Bhatia – members of the Golf Committee advised that the golf meet would be scheduled for the second /third week of February 2007, and they were actively engaged in finding out a suitable golf course and making arrangements. Mr. Dhar advised that International Paints has offered to sponsor the club’s golf outing.

ee) Mr. Yadav advised that a technical presentation by International Paints would be held on March 1, 2007 or March 2, 2007 at the DNV Auditorium from 1500 to 1700 hours. Members assigned responsibility for this are Mr. J.J.S. Yadav and Mr. Ravi Mehta. The membership is encouraged to attend this presentation and ensure at least 20 members to be present.

ff) The next Picnic has been planned to celebrate Holi, Baisakhi and India’s Maritime Day Celebrations. This event to be held on April 7, 2007. Mr. Rajiv Handa has been made in charge of organizing this event and to select and advise the EC of his Organisation Committee. It was decided that the Club’s contribution towards this event would be $ 400.00. Mr. Yadav advised that International Paints has offered to sponsor the Picnic.

gg) The Website Policy presented by Mr. Neeraj Thapar was accepted without any changes. Mr. Thapar advised that the Website Committee formulated by him includes Mr. Helal Jafri, Mr. Pavan Lall, Mr. Vinod Gulati (informal) and Mr. Ranjan Dutta’s daughter –Ms Akshita.

hh) It was resolved that the interim news letter would only be available on the web with only the Annual News Letter coming out in printed format at the time of the Annual Dinner. Members are encouraged to send in articles, profiles, news items etc. to the Website Committee for review and subsequent publishing in the news letter.

ii) Capt. Joe Lobo and Mr. Ravi Mehta to start a dialogue with the USCG to find out the possibility of getting equivalence of Indian Merchant Marine Certifications.

jj) Capt. Joe Lobo raised the motion that in the future all EC meetings should start on the scheduled time and EC members should make special effort to take out time for this from their extremely busy schedules. The motion was accepted without reservations.

There being no further business to transact at this time, it was voted to adjourn the meeting at 16:30 hours.

A meeting of the Executive Members of the “Samunder Club” was duly called and held on Saturday MAY 5, 2007 at the Hillcrest Golf and Country Club, Hollywood commencing at 14:00 hours.

Present at the meeting, Mr. J.J.S. Yadav, Mr. P.K. Dhar, Mr. Kanwaljit Singh, Kersi Engineer, Mr. Joji Singh, Mr. Rajiv Handa, Capt. Satinder Singh and Mr. Ravi Mehta. Mr. Neeraj Thapar could not attend being out of the country.

With the approval of all Executive Members present, Mr. Yadav acted as chairperson of the meeting and Mr. Kanwaljit Singh acted as secretary and recorded the minutes.

The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

Capt. Joe Lobo’s resignation from the EC was accepted, as he has moved to Houston. Mr. Kersi Engineer was welcomed to the EC. A vote of thanks was proposed to Capt. Lobo for the yeoman work done by him for the Club.

Mr. Gopal Pallichadath expressed his inability to continue as Treasurer of the Club, Mr. Pavan Lall was proposed for the post of Treasurer and ratified by the EC pending acceptance by him.

Ammendments/changes to the Bye Laws of the Club: Any changes or amendments can be proposed by the EC or general body member(s). These amendments will be reviewed by the EC and if accepted by 75% of the EC, will then be passed onto the general membership for approval or dissent by vote within a specified time with at least 60% of the received votes being for approval, prior to being incorporated in the By-Laws.

Annual dinner committee formed consisting of Capt. Satinder Baveja, Mr.Kersi Engineer & Mr. Joji Singh. They are incharge of selecting their team, the venue and organizing the function.

The next event to be held prior to the annual dinner could be one of the following: Cultural Show involving Member’s children, Weekend outing involving members and their families. JJS to research

Sponsorship funds from Maritime Company’s should be accepted with caution so that the Club / members are not obligated to the sponsoring company in any way also ensuring that the Club’s tax free status is not jeopardized in any way.

It was resolved that the annual subscription drive be commenced with the current year ending on June 30, 2007.

Sharing of membership and joint outing with Samunder Club of Houston to be explored. Mr. JJS incharge

Policy of support/sponsorship for Indian Heritage events to be drafted. Mr. JJS incharge.

There being no further business to transact at this time, it was voted to adjourn the meeting at 16:00 hours.

The Annual Meeting of the Samunder Club’s Executive Committee was held at Hillcrest Golf and Country club commencing at 2:30 pm.

Present at the meeting were Mr. J.J.S. Yadav, Mr. Kanwaljit Singh , Mr. Ravi Mehta, Capt. Satinder Baveja, Mr. P. K. Dhar, Mr. Kersi Engineer, Mr. Joji Singh & Mr. Neeraj Thapar. Mr. Pavan Lall, attended the meeting in his capacity as Treasurer. Mr. Rajiv Handa was absent, being out of the country.

With the approval of all the Executive Members present, Mr. Yadav acted as the Chairperson of the meeting and Mr. Pavan Lall recorded the minutes of the meeting.

The Chairperson acknowledged that the required quorum was present to cinduct the business at hand and that the meeting was properly constituted.

4. The 2007/2008 Annual Membership dues has commenced. Members who have not paid are encouraged to send in their dues as soon as possible.

5. the following members have moved away: Mr. Mahendra Gautam, Mr. Arun Richard, Mr. Rohit Puri , Mr. Helal Jafri, Capt. Joe Lobo & Mr. Naresh Jaggi.

Mr. Gurdeep Singh Jolly, Mr. Peter Lobo, Mr. Raj Shekhar , Mr. Gurdeep Singh Nihal & Mr. Imam Farhat have moved in to Florida and will be joining SCOF.

6. Mr. Ajit Kurup, Mr. Debjit Rudra, Mr. Davinder Bagga have already paid the 2007-2008 dues.

1. The Palace Restaurant on Hiatus/ SR 84E is booked for the evening of November 24, 2007. Timing is 8 pm till midnight with a 1 hour additional window.

Last Date for submission of all kinds of guest list to Dinner Committee has been fixed as 31 October 2007

First priority is family members living in the same house hold, such as parents etc.

4. Entertainment Committee: It was decided to contact Mr. Bernard Lobo, Mrs. Sangeeta Handa, Mrs. Preeti Baveja, Mrs. Hala Jafri , Mrs. Sameera Biswas, Mrs Vandana Kapoor and Mrs. Lubna Sheikh to assist in the Entertainment Committee. Mr. Pavan Lall to assist.

5. Preparation of a skit for the evening was discussed and the entertainment committee was to be consulted.

7. Mrs. Alka Mehta to be in charge of and form her team for the decoration at the dinner venue. A budget of $250-$300 was suggested.

9. Mr. Neeraj Thapar suggested that we can seek sponsorship for prizes for the event from within the Membership. He is willing to contribute $100.

10. News Letter- Mr. Neeraj Thapar to head the News Letter Committee. It was decided to include a small 4 to 5 line write-up on each member in this year’s news letter. Membership to contribute towards writing it. .

11. We have a few artists in our members. A painting competition was suggested. Groups of – Adult and youth will be formed. Entries have to be sent in by all willing members and their family. Prizes to be awarded for the Best entry. Mr. Avtar Ahluwalia & Mrs. Pratima Yadav to take the lead.

12. Recognition of special events in members’ life to be announced during the dinner. Bernard Lobo and wife will be celebrating their 1st wedding anniversary on 24th Nov, 2007. Similar events to be collected. Yadav to take the lead.

13. Mr. Viren Vatsa will be “Official Photographer” for the evening. Mr. Tarkeshwar Singh will be his back up.

14. Master of Ceremonies (MC): The following names were suggested as EMCEE for the evening Capt. Manohar Mahajan, Capt., Neville Diaz, Capt. Jotinder Rana, Mrs. Sangeeta Handa, Mr. Shripad Tole. Any other members who would be interested in being the Emcee are encouraged to contact Capt. Satinder Baveja or his Dinner Committee.

1. A word document format will be placed on the website by Neeraj. This can be used by all members and families, willing to contribute info for the website. It will reduce the time required to compile the data to be uploaded, being received so far.

3. WebSCOF will continue to be Mr. Neeraj Thapar, Mr. Pavan Lall, Mr. Ranjan Dutta with the addition of Mr. Raj Sekhar Mandawa (Ravenscroft).

Mr. J.J.S. Yadav reported that he had approached Mr. Ashok Nigam of the Houston Club regarding this subject and that the dialogue is on, pending their steering committee decision.

This meeting could not be held. However data was compiled and sent out as an email to all members. It was a commendable effort from Ms. Priyanka Handa and Ms. Megha Mahajan. The EC commends them for their effort and a vote of thanks was proposed.

The next planned meet is by Viswa Lab in September 2007. Mr. Neeraj Thapar will communicate with Dr. Viz for the possibility of requesting them to sponsor the cost of venue. Possible venues are an Indian Restaurant with hall and the training room of Resolve Marine.

It was brought to the notice of the EC that such technical meetings should be organized only in the late afternoons or after the close of the business day so that more members can attend and derive the benefit of such attendance.

Since Mr. Pavan Lall is moving to Houston, a suitable candidate has to be chosen from the membership. The name of Mr. Bharat Madan was proposed. A general email will be sent out to the members for other possible candidates.

Club to sponsor Indian Heritage Cultural Programs where Children are involved to a max of USD 200.00 per annum (budget permitting). Such sponsorship to be decided on case to case basis.

There being no further business to transact at this time, it was voted to adjourn the meeting at 17:00 hours.

A meeting of the Executive Members of the “Samunder Club” was duly called and held on Saturday JANUARY 19, 2008 at the Hillcrest Golf and Country Club, Hollywood commencing at 0930 hours.

Present at the meeting, Mr. J.J.S. Yadav, Mr. P.K. Dhar, Mr. Kanwaljit Singh, Capt. Satinder Baveja Mr. Neeraj Thapar, Mr. Ravi Mehta & Mr. Bharat Madan.

With the approval of all Executive Members present, Mr. Yadav acted as chairperson of the meeting and Mr. Kanwaljit Singh acted as secretary and recorded the minutes.

The Chairperson acknowledged that the required quorum was present to conduct the business at hand and that the meeting was properly constituted.

1. Club accounts up to date and improved balance funds were noted. (Sighted/signed by all EC members)

2. Appointment of replacement Treasurer Mr. Bharat Madan ratified unanimously (Treasurer Pavan Lall has relocated to Houston).

4. Venue for Technical presentations should be professional, with minimum expense. Possibility of renting a hall from Hillcrest Golf club to be explored (JJS responsible). Invitees from outside to be considered, avoiding any conflict of interests.

5. Efforts to be made to endeavor collect Club sponsorship funds during the sporting Events (such as Golf & Cricket) through invited outside participants/ Companies (Pranab & Satinder responsible).

6. Cultural heritage policy amended draft was accepted + need to have separate Cultural Committee was turned down unanimously.

7. Neeraj will be in charge of website updating & Viju ( spouse of SCOF Member ) will assist him. Neeraj will explore possibility of inducting member Raj Shekhar in his team.

8. Responsibility of timely preparing draft of “Minutes “of any event will rest with the EC member responsible for overseeing the organization of any events & forwarding to Neeraj for final updating . For example:

- Kanwaljit singh to prepare / submit “Minutes “for this & all future EC meetings.

- Nominated in charge EC member for Picnics/Cultural events during 2008 will prepare / submit “Minutes “for his event.

9. Pranab Dhar to choose an assistant from general membership, to help organize sporting events during 2008.

10. There will be no compensation made to any of the members, in case they along with their families have not been able to attend annual dinner for any reason.

11. Compiling of next annual news letter to be stream lined , to avoid last minute rush.

12. Since 2 year term of current EC is expiring in Oct’07 , circulars to general membership are to be forwarded from early Aug’08 onwards , to invite interested members to submit their names towards election to the new EC membership .

- Cultural program committee : Peter Lobo PR Committee : Capt Castelino , A. Ahluwalia (replacement needed as relocated) & Ranjan Dutta

There being no further business to transact at this time, it was voted to adjourn the meeting at 1130 hours.

Home of the professional Indian Mariner

ARTICLE 9

DISSOLUTION OF THE CLUB